Privacy Policy

Last updated: September 25, 2026

This Privacy Policy sets out the procedure for collecting, using, storing, transferring and protecting the personal data of users of the website https://promforum.com.ua/ (hereinafter referred to as the “Site”).

The owner of the Site and controller of personal data is KYIV GLOBAL EXPO LLC, EDRPOU code 45419527, registered address: Ukraine, Kyiv, 01042, 1/27 Marii Pryimachenko Blvd., office 105 (hereinafter referred to as the “Organizer”, “we”, “us”).

This Policy applies to Site visitors, exhibition participants and visitors, company representatives, partners, media representatives and other persons who interact with us through the Site.

By using the Site, completing forms, registering for an exhibition, submitting an application to participate or subscribing to informational communications, the user confirms that they have read this Policy.

1. What personal data we may collect

Depending on how you interact with the Site, we may receive the following personal data:

last name, first name and patronymic;
name of the company or organization;
job title;
telephone number;
email address;
country and city;
postal or legal address;
company details;
information about the company’s goods, services and area of activity;
information provided in participation applications, registration, contact and other forms;
messages, comments and inquiries submitted through the Site;
documents, images, photographs, logos and other files voluntarily uploaded by the user through forms;
information about participation in exhibitions, conferences, presentations and other events;
information about subscription to news and selected mailing preferences;
IP address;
browser, device and operating system type;
browser language;
date and time of the Site visit;
information about pages viewed;
duration of the visit;
source of referral to the Site;
information about interaction with emails;
other technical data transmitted by the browser or collected using cookies and similar technologies.

Please do not submit through the Site information that is not necessary for registration, participation in an exhibition or processing your inquiry.

2. How we obtain personal data

We may obtain personal data:

directly from the user when completing forms on the Site;
when registering to attend an exhibition or other event;
when submitting an application to participate in an exhibition;
when subscribing to news and informational communications;
during email correspondence;
when contacting us by telephone or through other contact details specified on the Site;
automatically when visiting the Site using cookies and other web technologies;
from partners or contractors — in cases provided for by law, contract or the consent given by the user.

3. Purpose of personal data processing

We process personal data for the purpose of:

registering visitors, participants, partners and media representatives;
receiving and processing applications to participate in exhibitions and other events;
contacting the user to clarify information regarding an application or inquiry;
organizing participation in exhibitions, conferences, presentations and other events;
providing organizational, informational and technical support;
preparing documents, contracts, invoices, passes, invitations and other materials required for participation in events;
sending important information about the date, venue, program and conditions for attending or participating in an event;
maintaining lists of registered participants and visitors;
publishing information about exhibition participants where this is provided for by the terms of participation;
sending news, announcements, invitations and informational or advertising materials where there is appropriate consent or another lawful basis;
analyzing Site traffic and use;
evaluating the effectiveness of informational and advertising campaigns;
improving the structure, content and functionality of the Site;
ensuring Site security;
protecting forms from spam and automated submissions;
preventing fraud and other abuse;
complying with the requirements of Ukrainian law;
protecting the rights and legitimate interests of the Organizer and Site users.

4. Legal grounds for personal data processing

Personal data may be processed on the following grounds:

user consent;
the need to process the user’s application;
the need to take steps prior to entering into a contract;
the need to enter into and perform a contract;
the need to fulfill obligations provided for by law;
the need to protect the legitimate interests of the Organizer, provided that such interests do not infringe the rights and freedoms of the user;
other grounds provided for by Ukrainian law.

Where processing is based on consent, the user has the right to withdraw it at any time.

Withdrawal of consent does not affect the lawfulness of processing carried out before its withdrawal.

5. Processing applications and inquiries

By submitting an application, registration form or inquiry through the Site, the user agrees to the use of the data provided by them for:

processing the application;
verifying and clarifying the information provided;
contacting the user;
providing a response;
organizing participation in or attendance at the relevant event;
performing other actions directly related to the user’s request.

If an application is completed by a representative of a company or organization, they confirm that they are authorized to provide the data specified in the form and, where necessary, have obtained the consent of other persons whose personal data are contained in the application or attached files.

Fields marked as required are necessary for processing the application. If such data are not provided, we may be unable to register the user, consider their application or provide the requested service.

6. Publication of information about exhibition participants

Under the terms of participation in an exhibition, the following may be published on the Site:

company name;
logo;
country and city;
description of activities;
goods and services;
thematic area;
company website address;
other information provided for inclusion in the list or catalogue of participants.

The person submitting these materials confirms that they have the right to use and publish them.

Contact details of an individual are not published in open access without their consent or another appropriate legal basis.

7. Informational and advertising communications

Where there is appropriate consent or another lawful basis, we may send users:

news;
announcements of upcoming exhibitions;
invitations;
information about event programs;
offers for participants and visitors;
other informational or advertising materials.

The user may opt out of such communications at any time by:

using the unsubscribe link in the email;
sending a request to reklama@iec-expo.com.ua.

Opting out of advertising mailings does not apply to service communications necessary for processing an application, registration or organizing participation in an event.

8. Use of third-party services

To ensure the operation of the Site, analyze its traffic, display embedded content, conduct advertising campaigns and send informational communications, we use third-party services.

8.1. Google Analytics

We use Google Analytics to obtain statistics about visits to and use of the Site.

Google Analytics may collect:

information about pages viewed;
duration of the visit;
approximate location;
device type;
browser type;
operating system;
source of referral to the Site;
information about interaction with the Site;
IP address and other technical data.

The service provider is Google. Google processes information in accordance with its own rules and privacy policy.

8.2. Meta Pixel

The Site uses Meta Pixel for:

analyzing the effectiveness of advertising campaigns;
obtaining statistics;
measuring user actions after clicking on advertisements;
creating advertising audiences;
displaying relevant advertising in Meta services, including Facebook and Instagram.

Meta may receive information about:

visits to the Site;
pages viewed;
actions performed by the user;
IP address;
browser and device type;
referral source;
other technical data.

This information is processed by Meta in accordance with its own privacy rules.

8.3. YouTube

Videos from the YouTube platform may be embedded on pages of the Site.

When viewing a page with an embedded YouTube video, YouTube may:

receive information about the IP address;
receive technical information about the browser and device;
receive information about the page viewed;
set cookies;
collect information about interaction with the video.

If the user is signed in to their Google or YouTube account, information about the viewing activity may be linked to that account.

8.4. Google Maps

The Site uses Google Maps to display the exhibition venue, routes and other geographic information.

When the interactive map is loaded, Google may receive:

IP address;
information about the device and browser;
approximate location;
information about the page viewed;
other technical data.

Information is processed by Google Maps in accordance with Google’s rules and privacy policy.

8.5. MailWizz

We use the MailWizz system to manage subscriptions and send electronic communications, including:

news;
invitations;
exhibition announcements;
organizational information;
informational and advertising materials.

MailWizz may process:

user name;
email address;
company name;
selected subscription preferences;
date and source of subscription;
information about email delivery;
information about email opening;
information about link clicks;
date of unsubscription from the mailing list;
other technical data necessary for the operation of the mailing service.

The user may unsubscribe from informational or advertising mailings at any time using the unsubscribe link in the email or by contacting reklama@iec-expo.com.ua.

9. Transfer of personal data to third parties

We do not sell users’ personal data or transfer it to third parties for their own independent marketing purposes without an appropriate legal basis.

To ensure the operation of the Site and organize events, personal data may be transferred to:

hosting service providers;
email services;
web form creation and processing services;
mailing services;
web analytics services;
advertising platforms;
video and interactive map display services;
services for protection against spam and automated submissions;
Site developers and administrators;
contractors involved in organizing the exhibition;
event partners — where necessary to provide the relevant service and where there is a lawful basis;
government authorities, courts or law enforcement agencies in cases provided for by law;
other persons — with the user’s consent or where another lawful basis exists.

Third-party providers are given only the information necessary to perform the relevant tasks.

10. Transfer and processing of data outside Ukraine

Google and Meta, as well as other technical service providers, may process or store information on servers located outside Ukraine.

The level of personal data protection in the relevant country may differ from the level provided for by Ukrainian law.

When using third-party services, we seek to select providers that apply appropriate technical, organizational and contractual measures to protect personal data.

11. Cookies, analytics and advertising technologies

The Site uses cookies and similar technologies.

The following categories of cookies may be used on the Site:

necessary — ensure the basic operation of the Site, functioning of forms, security and retention of settings selected by the user;
functional — enable additional functions, including embedded YouTube videos and Google Maps;
analytical — help analyze Site traffic and use through Google Analytics;
marketing — used by Meta Pixel and other advertising services to evaluate advertising effectiveness and create audiences.

Necessary cookies may be used without separate consent because without them the Site or some of its functions may not operate correctly.

Analytical, functional and marketing cookies for which consent is required are used after the user has given the relevant permission through the cookie settings.

The user may:

accept all cookies;
reject non-essential cookies;
select permitted categories;
change or withdraw previously given consent.

Detailed information about cookie names, providers, purposes and retention periods is contained in the Cookie Policy.

12. Personal data retention period

We retain personal data no longer than necessary to achieve the purpose for which they were obtained, unless a longer period is required by law or contractual obligations.

The retention period may depend on:

the type of application or inquiry;
the user’s participation in an exhibition;
the duration of contractual relations;
the need to retain accounting, tax and other documents;
document retention periods established by law;
limitation periods;
the existence or withdrawal of consent to informational mailings;
the need to protect the rights and legitimate interests of the Organizer.

Subscriber information may be retained until the subscriber unsubscribes from the mailing list or withdraws consent, unless another period is provided for by law.

After the established retention period expires, the data are deleted, destroyed or anonymized unless further storage is required by law.

13. Personal data protection

We apply appropriate organizational and technical measures to protect personal data against:

unauthorized access;
unlawful use;
unlawful disclosure;
accidental loss;
alteration;
destruction;
copying;
improper dissemination.

Access to personal data is granted only to those employees and contractors who need it to perform their duties.

At the same time, no method of transmitting or storing information on the Internet can guarantee absolute security.

14. User rights

In accordance with Ukrainian law, the user has the right to:

know the sources of collection, location, purpose and procedure for processing their personal data;
receive information about the conditions for granting access to personal data;
receive information about third parties to whom their personal data are transferred;
access their personal data;
receive a response as to whether their personal data are being processed;
request correction of inaccurate or outdated data;
submit a reasoned objection to the processing of personal data;
request modification or destruction of data if they are processed unlawfully or are inaccurate;
withdraw consent to the processing of personal data;
make reservations regarding restriction of the right to process personal data when giving consent;
know the mechanism of automated personal data processing;
be protected from an automated decision that has legal consequences for them;
file complaints with the Ukrainian Parliament Commissioner for Human Rights or a court;
use legal remedies provided by law in the event of a violation of personal data protection legislation.

To exercise their rights, the user may contact us using the contact details specified in Section 19 of this Policy.

To protect personal data, we may ask the applicant to confirm their identity.

Certain data cannot be deleted immediately if their retention is necessary to comply with legal requirements, perform a contract or protect the legitimate rights of the Organizer.

15. Children’s personal data

The Site is not intended for independent use by young children and is not intended to knowingly collect their personal data.

If a child’s participation in a particular event involves the provision of personal data, such data must be provided by the child’s parents, guardians or other legal representatives in accordance with the law.

If you believe that a child has provided us with personal data without the proper consent of a legal representative, please notify us at reklama@iec-expo.com.ua.

16. Third-party websites and services

The Site may contain links to:

partner websites;
websites of exhibition participants;
social networks;
video viewing platforms;
mapping services;
other third-party resources.

We do not control the processing of personal data on such resources and are not responsible for their content, security or privacy rules.

Before submitting data to a third-party resource, we recommend reviewing its privacy policy.

17. Application of the GDPR

If the General Data Protection Regulation of the European Union (GDPR) applies to the relevant processing of personal data, the user may also have the right to:

receive information about the processing of their personal data;
request correction or deletion of data;
request restriction of processing;
receive the data they have provided in a structured format;
object to processing;
withdraw consent to processing;
not be subject to a decision based solely on automated processing that produces legal or other significant effects for them;
file a complaint with the competent supervisory authority.

These rights apply in the cases and within the limits established by the GDPR.

18. Changes to the Privacy Policy

We may periodically update this Policy due to changes in:

legislation;
Site functionality;
the list of third-party services;
personal data processing procedures;
methods of organizing exhibitions and other events.

The current version of the Policy is published on this page with the date of the last update indicated.

The new version takes effect from the moment it is published on the Site, unless otherwise expressly stated in the text of the document.

We recommend reviewing this page periodically.

19. Contact information

For questions regarding the processing and protection of personal data, withdrawal of consent, correction or deletion of information, please contact:

KYIV GLOBAL EXPO LLC
EDRPOU code: 45419527
Address: Ukraine, Kyiv, 01042, 1/27 Marii Pryimachenko Blvd., office 105
Email: reklama@iec-expo.com.ua